Home Malden District Society of Model Engineers Operators of the Thames Ditton Miniature Railway

Privacy Policy

Malden and District Society Model Engineers Ltd (MDSME)

Information on this MDSME web site (This Information) is provided "as is" without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. Some jurisdictions do not allow the exclusion of implied warranties, so the above exclusion may not apply to you.

This Information may contain technical inaccuracies, typographical errors or be out of date. This Information may be changed or updated without notice. The MDSME may also make improvements and/or changes in the products and/or the programs and/or the services described in This Information at any time without notice.

This Information, published by The MDSME, may contain references to products, programs and services that are not announced or available in your country. Such references do not imply that The MDSME intends to announce such products, programs or services in your country.

This Information may contains other proprietary notices and copyright information, the terms of which must be observed and followed. The MDSME is not author of all materials in this site. It neither endorses or accepts any responsibility for the content, or the use of This Information.

The MDSME makes no representations whatsoever about any other web site which you may access through this one. If you access another web site, the MDSME is not a party to that access.

This Information is provided under the condition that you accept responsibility for all care and measures needed to prevent adverse impact arising from access to This Information to your systems and the systems of those to whom you may forward This Information.

In no event will The MDSME be liable to any party or any direct, indirect, special or other consequential damages for any use of this web site, or on any other referenced web site or information, including, without limitation, any lost profits, business interruption, loss of programs or other data on your information handling system or otherwise.

Any electronically delivered information you send to the MDSME at this web site (Material ) shall not be confidential or restricted. You will ensure that his Material does not include ideas or objects whose use may involve payments to you or others or confidential information or proprietary information and you shall indemnify the MDSME against any deliberate or accidental failure on your behalf.

In sending Materials to the MDSME, you grant the MDSME an unrestricted, irrevocable license to use, reproduce, display, perform, modify, transmit, publish and distribute those Materials without charge and for the MDSME to grant the same license to others, without further condition. This grant shall supersede any other term expressed within the sent Materials.

If you send Material to this site, you establish a contract binding in law between yourself and the MDSME enforceable under English law in England. The consideration on your part is the supply of information and grant of license to use the supplied information and indemnity. The consideration on the part of the MDSME is to store that information in the Web Site for a period to be determined by the MDSME. The terms of that contract are all the above conditions to the exclusion of all others.

The MDSME grants free license to all visitors to this Web Site to copy and use this information for personal use, or in conjunction with any non-profit making organization or for use in public search engines. Other use of this information shall require the express permission of The MDSME

Cookies are maintained automatically by your Web Browser during your web session if your web pages are served by an application. Every web browser does this for every website. Cookies enable the browser to manage your session with the matching web server. Cookies can be saved as a file but if not then are discarded at the end of your web session. Unless you log on, we do not take action that causes our Cookies to be saved as a file. If you do log on, we use Cookies to remember details about you and your preferences for when you return at a later web session.

Malden and District Society Model Engineers Ltd

Data Protection Policy

The Data Protection Bill 2018 embodies the requirements of the EU General Directive on Data Protection and comes/came into force on 25 May 2018

This document describes our approach to the protection of your personal data as required by law

This Society is a micro organisation and is entitled to use the derogations for micro organisations as set out in the law. 

Our company is Registered with the Information Commissioner's Office (ICO) Our registration No. is ZA532246

We keep a record of the people with whom we deal by way of trade, as customer, member, or supplier. The information that is provided to us is the free choice of the person providing the data and is necessary so that we may contact that person in relation to the activities or roles the person undertakes in relation to our own activities or roles. Where the information is provided by a third party, that party is operating as a proxy for the person concerned and they pass us personal information, then we require that they only do so with that person's consent. This information is then held as part of our legitimate interest or contract administration in dealing with that person or the organisation which they represent. We shall retain this information only for so long as may be required for legal, and audit purposes, or the specific purpose for which it was provided.

Information that is held as our legitimate interest cannot be removed by your request, but you may request to see it by following the process and security requirements as set down by law. If there is an error of fact you may ask us to correct our records.

Please visit the Contact us section with a GDPR enquiry if you need to contact us.

Our website creates a record of your activities for the purposes of technical support and maintenance, and where required for important historical or legal purposes. Activity is monitored to identify potential abuse and this may lead to your access to the website being suspended.

As a member of the public, we keep information about you only when it is provided for the purposes of supporting transactions you make with us and on days when we are not generally open to the public, of your attendance on site.

As a member of the society, we keep information about you to support you as a member, manage your financial transactions, support the operation of society activities and for health and safety records

The above information is classed as our legitimate interest. If you do not provide it we regret that we cannot do business with you or allow you onto premises controlled by us except when open to the public.

We keep personal information about any person who contacts us for any reason as the decision by you to contact us requires we retain your personal details so we may respond and maintain a record of that response.

We have procedures to ensure the timely removal of this data but you do not have the right to require the removal of this data at an earlier date.

If you provide us suitable proof of your identity at the time, you may request a copy of the information we hold about you. It will be delivered to you electronically. You may request we consider corrections you feel are necessary.

Please visit the Contact us section with a GDPR enquiry If you wish to see the data we hold about you.

Where we exchange money with you we may obtain details related to your bank, payment card or service.

These are part of our accounting records for you. You may request that we no longer use the details we have on file.

We do not receive personal data from external parties. If this situation shall change in the future we will review our Data Protection Policy.

To protect your privacy and security, before responding to you, we may request that you supply us with appropriate evidence of your identity. If we still require further information to be able to correctly identify you, (we may ask for a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).

We may withhold such Personal Information to the extent permitted by law.

If you are unhappy with the way we have handled your Personal Information, you can also make a complaint to the Information Commissioner's Office (ICO) who is responsible for making sure that organisations comply with the law on handling personal information. https://ico.org.uk/global/contact-us/

We are affiliated to the FMES. We do not share personal data from our records with the Federation of Model Engineering Societies. We will share with them your details using our website email address, our surface mailing address and our telephone numbers.

If you are involved in boiler testing as examiner or as owner/carer of a boiler being tested, the records thereof are completed by us for and on behalf of the FMES and we shall retain a copy of this information in case you, the boiler testers or the duty officer needs to refer to it .

Use of Email Tracking Pixels

All emails sent by the system contain a tracking pixel. This is used to track whether each email has been opened by the recipient, and when. This information can be viewed by those users of the system with permission to view email delivery reports. We do not display any information regarding the location of the recipient. Note that the tracking pixel is only activated if the recipient chooses to download images into their email client.

Data Processor

We, Malden District Society of Model Engineers, make use of the myClubhouse software supplied by Simmetrics Ltd to process personal data we include on our myClubhouse website in accordance with our privacy policy set out above. Simmetrics Ltd processes your personal data on our behalf and they can only do so in accordance with our written instructions. You can find the details of our data processor’s privacy policy here: http://www.myclubhouse.co.uk/Home/PrivacyPolicy.